Handling of Personal Information

1. Operator

The business handling personal information under this Service is as follows.

Business entity

Velocity Recruit, a sole proprietor company

Representative

Jared Sisk

Address

158-0094 Tokyo, Setagaya, Tamagawa 3-31-13-405

Personal Information Protection Manager

Personal Information Protection Manager (contact window)

2. Purposes of use

Personal information we acquire is used only within the scope of the following purposes.

• Introducing candidates to hiring companies (client companies / referral destinations) and carrying out recruitment-agency work.
• Evaluating the match between a job seeker and a hiring company, and preparing candidate materials (summaries).
• Contacting you, arranging interviews and selection steps, and related communications.
• Improving the quality of the Service, statistical analysis, and responding as required by law.

Because this Service is a recruitment-placement service, a candidate's personal information may be provided to hiring companies (including multiple client companies). Where a third-party provision requires consent, we obtain the individual's consent separately.

3. Disclosure and related requests

You may request notification of the purpose of use, disclosure, correction, suspension of use, or erasure ("disclosure, etc.") of your retained personal data. Please contact the window below. After we confirm your identity, we will respond in accordance with the law.

For requests to notify the purpose of use or to disclose data, we may charge a prescribed fee per request, taking into account the actual costs of responding. The amount and method of payment will be explained when your request is received.

4. Security measures

We take necessary and appropriate measures to manage the security of personal information, including preventing its leakage, loss, or damage.

• Access control: only authenticated staff can access the candidate information they handle.
• Proper acquisition: sensitive (special-care) information and information whose acquisition is prohibited by law is removed at the point of acquisition.
• Retention management: we do not retain data beyond the period necessary to achieve the purpose of use, and we erase it after that period.
• Supervision of contractors: where we entrust processing to external services (such as language models), we supervise them appropriately.

5. Complaints and contact

Inquiries about the handling of personal information, requests for disclosure, etc., and complaints are received at the window below.

Attn.

Personal Information Protection Manager (contact window)

Contact

privacy@velocityrecruit.ai